How much money can we expect to raise?
Amounts raised vary greatly based on the energy and time put into the program. When you sign up for MSCR we will give you a full estimate and budget based on your school size.
What is the upfront cost?
Once you sign and return an agreement with us we will send you an invoice for the deposit, which will be credited towards your final bill. We will be investing a lot of time and resources to get your event up and running and this helps us ensure that our resources are being used effectively. The minimum deposit is $250 and the maximum is $500, depending on the amount of lead time provided.
How long is the course?
There are no requirements for how long your course should be but the typical distance is either one mile or three miles.
It says that we will need 12 weeks to plan for our event, why is that?
We’ve built our program around the twelve week lead time because our experience shows that this is the optimal time to complete all the steps in our program and promote your run. We charge a higher deposit for a lesser amount of lead time, because it requires more resources on our part.
What is the fundraising mailing program? Do I have to do this part?
Yes. It’s an integral part of the overall program. You school/club keeps 100% of these funds. Plus it will help to spread the word about your event.
I’ve never planned an event before, will I be able to pull this off?
Yes! Remember, we partner with you throughout the process. You will benefit from our years of event planning and fundraising experience.
What is the color made of? How to we distribute the color? What about our kids with asthma/breathing issues?
Our My School Color Run has 2 color components. First, there is the liquid color (liquid food grade coloring mixed with water) which is sprayed throughout the course. We provide 8 1-gallon hand pump sprayers and enough liquid dye to cover the amount of participants at your event. The liquid color provides a base for the powder to stick to later.
The second color component is the powder color packets (corn starch with food coloring). We recommend that the kids with asthma / breathing issues not be in the middle of the final color powder celebration.
Will the color stain my clothes, hair, shoes, etc.?
The color washes out of most materials but just in case, we want you to wear items you aren’t worried about staining so you can enjoy the event to it’s fullest! Depending on how colorful you get, the color may stain your skin, hair, and clothes until finally coming out after a few good washes. To help prevent stains we recommend removing as much excess color as possible prior to washing. If you have lighter colored hair you may want to cover up with a hat!
Can we use our school track for the event?
No, you should not use your school track as part of this event. We cannot guarantee that the color will not stain a track. We recommend that the liquid color stations and finish line be on a grassy area for easy cleanup. You can rinse the color away with a broom and hose, let Mother Nature wash it away, or let the grass grow out and mow it away.
Can we use city streets for our event?
Yes, some clients do have their events on city streets. Please be aware that this process can add to your planning time and affect your bottom line. There are typically additional permits to be obtained, approvals, additional insurance and added expenses for police details and/or road closures. Most of our clients use their school grounds or even the grounds of a nearby, larger school if more space is required.
Can we get companies and/or local businesses to sponsor our event?
Yes, and 100% of sponsorship revenue belongs to you. We want you to bring in as much additional fundraising revenue as possible. Some clients have a festival around the event and provide an opportunity for sponsors / vendors to be present on site in exchange for their sponsorship.
What do the t-shirts look like? Can we add our school logo? Sponsor logo?
The t-shirts are plain white t-shirts in both kids and adult sizes. The front has our logo on it and the back side is left blank. We can send you a picture of the t-shirts upon request. A white t-shirt allows for a canvas to display the color prominently on the shirt during and after the event.
Any special design you’d like to add would need to be done locally, which will add some lead time and extra planning. This can work out if you place your order a little earlier than the recommended lead time. We recommend that you contact your local printer as soon as possible to find out how much additional time is needed, so we can adjust your order date if necessary. We can also ship directly to the printer.
When do we order supplies and how is our final bill calculated?
Two weeks before the event you will submit your order forms. A final invoice (less your deposit) will be sent over via QuickBooks and you can make your payment directly online or mail a check. Your payment or PO must be submitted in order for your items to ship.
Is there a minimum number of participants for this event?
Yes, there is a 100 participant minimum. This is another reason why we stress the importance of utilizing the full 12 weeks to plan and promote your event. We find the events who have the full 12 weeks surpass the minimum very easily.
What is included for each participant?
Each participant you order for will receive a My School Color Run t-shirt, Vytek race bib, and an individual color packet. You may opt to order additional supplies for late registrants.
Can I accept registrations after we place our final order for supplies?
Definitely! You’ll want to estimate how many registrants you will get in the final 2 weeks before your event and add this to your final order so you will have enough supplies for the event day. Those who want to participate but cannot make the deadline will let you know so your estimate should be very close to the actual number of final participants. You will not be invoiced for those participants who did not make it on to your order forms.
Does anyone from My School Color Run come to our school to help with the event?
Our program is designed to be ran remotely so we will not be making an appearance at your school at anytime. Our support is provided via phone and email throughout the entire process. All materials arrive via UPS and USPS.
We are not a school. Can we still hold an event?
Yes! We work with anyone who wants to fund-raise. Schools, companies, sports teams, cub scouts, girl scouts, cheer squads and basically any group that wants to raise money and have a great time using our fund-raising program.
How do I get started?
Request a copy of the “Get Started Checklist”. We will send you the Agreement Form once we have received the checklist which verifies that you have finalized an event date, a location, permissions and the necessary approvals from the school and/or Principal, Superintendent, Board, etc. Having these in place before signing an agreement allows you to begin focusing on the planning, promotion and mailing program from day one. You’ll then return your signed Agreement form and pay the deposit invoice. We’ll help you every step of the way after that!